Terms of Reference
National Communications Committee


Purpose: The purpose of the National Communications Committee is to promote and enhance all communication efforts in order to support the work of the Society.

Meetings: Meetings of this Committee will take place quarterly and be held by teleconferenceprior to the deadline of articles to the “Journal”, at least by 2 weeks. A face to facemeeting will be held during at the Anual National Conference when approved by the CHES Board of Directors.  The team will select a member of the team to record minutes of each meeting.  Minutes shall clearly identify decisions taken, recommendations to the CHES National Executive Board, items requiring further action and person(s) responsible for follow-up action.  All minutes wll be copied to National Office

Membership:
Due to the uniqueness of each province and the importance of getting the proper perspective the committee wil be comprised of representatives of each chapter.  If certain expertise is required ad-hoc membership of people with that expertise is encouraged.  The term of Chair of the Communications committee shal be two years.  No Chair shall serve more than two consecutive terms.  The term of the Vice Chair shall be two years.  The Vice Chair will assume the responsibilities of the Chair as requried.  It is the expectation tha the Vice Chair will transition into the position of Chair.  The transition of the Chair shall take place in an even number year, thus allowing overlap of the Executive Liaison and Chair positions.

The committee shall be comprised of the following members:

- National Secretary (acts as liaison to the National Executive Board)
- CHES Executive Director, or designate
- Communication representative from each CHES Chapter
- Representative of Associate Members
- CHES Quarterly Journal Editor
- CHES Webmaster
- CHES President (in an ex-official position)
- Other parties identified as required by the Communication Committee

Responsibilities:

1: To ensure that all CHES Chapters and Associate Members have input into the contents of the, “Canadian Healthcare Facilities Journal”. To aid the “Journal” Editor in assuring that all submissions are received in a timely manner for publication. Hence the meeting schedule identified under Meetings.

2: To constantly review that the CHES Website is accurate and up to date via the National Office. It is the responsibility of all Committee members to report and get feed-back from CHES Members regarding any problems or issues with the Website and report any necessary changes that may be required through to the Committee. The committee will then work with the Webmaster via the National office to obtain pricing and approval for any changes that may be necessary.

3: To identify any communications opportunities to the National Board of Directors for consideration with particular attention to new emerging web-based technologies including online networking opportunities and the development of partnerships with allied stakeholders.

4: To coordinate and carry out any special communication efforts as assigned by the National Board of Directors.

5: To prepare and submit a proposed budget to the Treasurer of the CHES Board of Directors, after deliberation of the Communication Committee.

6: The Chair will provide reports for the Board of Directors meeting quarterly

7: The chair for the Communication Committee shall be for 2 years, but not for more than two consecutive terms, i.e., 4 years, and shall be elected from the Committee membership. The National secretary cannot serve as chair.

8: The vice chair for the Communications Committee shall be selected from the Committee membership.  The vice chair will assume the responsibilities of the chair when he is absent from committee meetings.  The National Secreatry cannot serve as vice chair.